5 Power Apps Use Cases That Transform Business Operations

Power Apps enables organizations to build custom business applications without traditional development. Here are five use cases that deliver real value.

1. Expense Report Submission

Replace paper forms and email-based expense reports with a mobile-friendly Power App.

How it works: Employees photograph receipts, enter expense details, and submit for approval. Managers receive notifications and can approve from their phones. Data flows automatically to SharePoint or your finance system.

Benefits: Faster reimbursement, better compliance, reduced administrative work.

2. Equipment Inspection Checklists

Digitize safety inspections, equipment checks, and quality control processes.

How it works: Inspectors use a tablet or phone app to work through checklists, capture photos of issues, and submit reports. Supervisors see results in real-time dashboards.

Benefits: Consistent inspections, immediate issue escalation, audit-ready documentation.

3. Visitor Management

Modernize your front desk with a visitor check-in app.

How it works: Visitors check in on a tablet, sign agreements, and receive badges. Hosts receive automatic notifications. The system maintains a searchable log of all visitors.

Benefits: Professional first impression, improved security, reduced receptionist workload.

4. Inventory Tracking

Manage inventory, assets, or supplies without expensive specialized software.

How it works: Staff scan barcodes or search to check items in/out, update quantities, and flag low stock. Managers see inventory levels and receive alerts.

Benefits: Real-time visibility, reduced stockouts, better asset utilization.

5. Request and Approval Workflows

Standardize any request process: time off, purchase requests, IT tickets, and more.

How it works: Requesters fill out forms with relevant details. Requests route to appropriate approvers based on type, amount, or department. Everyone can track status.

Benefits: Faster decisions, clear accountability, complete audit trail.

Getting Started

Start with a single use case that has clear pain points and measurable benefits. Success builds momentum for broader adoption.